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Graduate Student Resources
ECE Graduate Student Services Office
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ECE Grad Student Services Office Hours
Grad Advising held by Zoom or In-Person
Mario Castro: For MS advising
Paul Talavera: For Ph.D. advising
Appointments: Go to Grad Student Advising
Continuing ECE Grad Students should check their email for the link and invite to the Zoom advising sessions.
Campus Holiday closures (2024-2025):
November 11
November 28 - November 29
December 24 - January 1
January 20
February 17
March 28
May 26
June 19
Guides
- How to change the # of units in an EE 297/299
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CPT and OPT
Graduate students are expected to first discuss with the International Students Office (ISS) email: internationalstudents@ucr.edu before filing a CPT or OPT form.
Employment Options for F-1 Students: CPT, OPT, H-1B OPT form CPT form for graduate students TEMPORARY CPT instructions during the 2020 campus closure:
After you discuss your CPT options with the ISS office, you should email Kim Underhill kim@engr.ucr.edu.edu all of the following:
- A completed CPT form.
- Your internship offer letter.
- PhD students: An email approval from your faculty research advisor. Tip: you may want to start this process early by emailing your faculty advisor to get her/his approval in advance so you'll have it ready when you submit the form.
Notes:
- If you are receiving financial support including fellowship fees or TA/GSR fee remissions, then it's important that the start/end dates on your CPT form are between June 13th (last day of SP20 is 6/12) to Sept, 27th (first day of F20 is 9/28). If your internship dates on your CPT form fall within the dates of the regular quarter (spring, fall, winter) then Grad Division may reverse your fee payment and you'll be personally charged the fees.
- International students must enroll in 1 unit of EE 298i under their faculty research advisor during the summer.
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Travel
**Travel must be approved by your Faculty Research Advisor (“PI”) for both the trip reason and the amount of money they are willing to reimburse. We will need an email from your PI specifying which of their funds to charge.**
As conferences and travel have opened up we are seeing a lot of issues with travel reimbursements that are being turned in. These issues can cause you to NOT be reimbursed. There are federal and UC guidelines we have to follow. Please refer to this when you will be planning travel.
- If you need to rent a car DO NOT purchase extra insurance. UC already has agreements with various rental car companies for insurance for employees renting for business and will not reimburse the insurance if you pay for it out-of-pocket. Please see information here about booking: https://accounting.ucr.edu/travel-entertainment/uc-car-rental-agreements
- Do not pay for someone else’s travel/conference fees, or have someone else pay for you unless you have received written approval from us before paying. There are some situations where Group travel is allowed and one person pays for the whole group but it will not be reimbursed unless it is approved before the payments are made.
- We cannot reimburse for travel before it has occurred, including conference fees, including virtual conferences. We have to wait until the event has passed to finalize the reimbursement.
- Bundling is not allowed: Airfare, lodging, Car Rental must be purchased individually or Accounting will reject request. Accounting needs to see itemization of these charges. It is best to book through UC’s approved Connexxus site, see below.
- Flight or travel insurance, and extra charges to choose seats will not be reimbursed. If you need a specific seat due to a medical condition a doctor’s note would be required, and it is also not guaranteed to be reimbursed.
- When the entire length of a trip is less than 24 hours, M&IE (meals and incidentals) shall not be reimbursed unless the travel includes an “overnight stay” as supported by a lodging receipt.
Best Practices:
- Whenever possible travelers should be initiated utilizing the UCR travel Connexxus to book travel and lodging: https://accounting.ucr.edu/travel-entertainment/connexxus
- Itemized Receipts are always best to increase chances of reimbursement
- Meals – The $62/day domestic meal cap is the most you can be reimbursed for meals while traveling domestically, it is NOT a guarantee of what you will be reimbursed per day while traveling. Receipts are always best to keep to increase chances of reimbursement, pictures of receipts are adequate.
- Submit trip and backup within 21 days of trip completion on travel.ucr.edu
- Provide PDF/Email of PI approval and Fund Source
- Transportation information: https://accounting.ucr.edu/travel-entertainment/transportation
- Meal and Lodging information: https://accounting.ucr.edu/travel-entertainment/meal-lodging
*When in doubt please reach out for any questions!
Evangeline Barriga
Important for International Students: Prior to traveling, international students are individually responsible to check directly with the International Students Office to ensure they won’t encounter any issues.
Preliminary and Comprehensive Exam
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PhD Preliminary Exam Schedule
Ph.D. preliminary examination is combined with the M.S. Comprehensive Exam. A Ph.D. candidate is required to pass the exam at the Ph.D. level. To do this, a student must typically get a higher score than what is necessary to pass at the M.S. level. To take the exam, the students must register by notifying the Graduate Student Services Advisor at least one month prior to the exam date.
The follow dates are for the Electrical and Computer Engineering Ph.D. Preliminary Exams:
- June 23, 2021
- December, 2021
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EE 260 Seminar Courses offered 2018-2019 for the Comprehensive/Preliminary Exams
These EE 260 Seminar Courses offered during the 2018-19 academic year have been approved as advanced for the Comprehensive/Preliminary Exams.
VLSI Circuits and Systems (was Computer Engineering)
F18
EE 260 001
Computer Architecture Security
Abu-Ghazaleh
W19
EE 260 004
Signal Processing: Sparsity, Structure and Interference
Asif
EE 260 001
Advanced VLSI Design
Tan
SP19
EE 260 002
Big Data Analytics in Smart Grid
Nanpeng Yu
EE 260 003
Distributed Control
W. Ren
EE 260 001
Seminar in Electrical Engineering
Mihri Ozkan
EE 260 004
Seminar in Electrical Engineering
Cheng
Nano-materials and Devices
W19
EE 260 001
Advanced VLSI Design
Tan
SP19
EE 260 004
Seminar in Electrical Engineering
Cheng
Signals, Systems, and Machine Intelligence
W19
EE 260 004
Signal Processing: Sparsity, Structure and Interference
Asif
SP19
EE 260 002
Big Data Analytics in Smart Grid
Nanpeng Yu
EE 260 003
Distributed Control
W. Ren
- MS Comprehensive Exam (CEP) Form
- PhD Preliminary Exam Registration Form
Thesis and Dissertation Defense and Submission
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Departmental Requirements and Deadlines
- Two weeks prior to your defense, you should do both of the following:
- Complete the with your defense information.
- Email the completed file as a word document to ecegradoffice@ece.ucr.edu
- CC Paul Talavera for PhD Defense; CC Mario Castro for MS Defense
- One week in prior to your defense, send your written dissertation to your entire committee (for PhD defense)
- Two weeks prior to your defense, you should do both of the following:
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Graduate Division Requirements and Deadlines
- Please read the full Graduation Procedures and Requirements here
- Dissertation/Thesis Filing Checklist - Information regarding filing the dissertation/thesis and graduation requirements
Colloquium
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2022-2023 Academic Year
FALL 2022
- 09/26/2022
- 10/03/2022
- 10/10/2022
- 10/17/2022
- 10/24/2022
- 10/31/2022
- 11/07/2022
- 11/14/2022
- 11/21/2022
- 11/28/2022
WINTER 2023
- 01/09/2023
- 01/16/2023 HOLIDAY
- 01/23/2023
- 01/30/2023
- 02/06/2023
- 02/13/2023
- 02/20/2023 HOLIDAY
- 02/27/2023
- 03/06/2023
- 03/13/2023
SPRING 2023
- 04/03/2023
- 04/10/2023
- 04/17/2023
- 04/24/2023
- 05/01/2023
- 05/08/2023
- 05/15/2023
- 05/22/2023
- 05/29/2023 HOLIDAY
- 06/05/2023